JOB SUMMARY: 

 

Under general supervision, performs complex and specialized clerical duties relating to the preparation, processing and distribution of district payrolls for certificated and classified employees; exercises good judgment in the application and interpretation of policy, regulations and procedures related to payroll functions, and performs related work as required. 

 

ESSENTIAL JOB FUNCTIONS: 

 

• Establishes/Maintains/Updates payroll and attendance records and salary schedules. 
• Processes/Prepares/Computes attendance cards, time cards, classified extra time cards, W-4 and W-2 forms, unemployment records, salary computations, income protection, retroactive pay, reclassification payments, and salary adjustments. 
• Verifies/Balances substitute teacher time sheets, employee leaves and attendance records. 
• Interprets state and federal forms, payroll information, school district and county policies and practices. 
• Communicates specific payroll information, state and federal forms, district and county policies and practices. 
• Back up/Assists other positions within the payroll office. 
• Audits/Verifies/Releases payroll warrants and documents. 
• Reconciles salary computations, attendance records, and payroll warrants within compressed deadlines.
• Operates office machines. 
• Distributes payroll warrants. 
• Researches/Compiles specific information related to salary computations, compliance with law (IRS, OSHA, Uniform Allowance, retirement systems, etc.), negotiations with bargaining units, leave balances, policy, and end-of-year reports. 
• Resolves unusual problems related to payroll. 
• Issues specifically issued warrants.
• Enters new hire personnel information into payroll database including tax withholding status and exemptions, grade, step, the hourly rate of pay, and date of hire for all personnel 
• Prepares health, life, dental, and disability insurance withholding forms indicating the amount to be withheld, the effective date of coverage, and the pay period to begin deductions

 

ESSENTIAL JOB REQUIREMENTS - QUALIFICATIONS: 

 

• Evidence of successful experience in the maintenance of financial or statistical records, preferably including experience in payroll. 
• Ability to perform complex payroll work without continuous supervision under pressures of heavy volume and deadlines; post data and make mathematical calculations with a calculator with speed and accuracy; develop and maintain effective working relationships with others and to exercise patience and courtesy in providing information to employees and others; operate a 10-key calculator by touch, and a computer terminal; understand and carry out oral and written directions.
• Knowledge of standard office procedures; operation of modern office equipment.
• Knowledge of basic methods, policies and procedures in processing school district payrolls highly desirable. 
• Graduation from high school, or its equivalent. College level courses in accounting highly desirable