Blytheville School District

Accounts Payable Bookkeeper

Job Type 
Classified

 

Summary of Job Duties 
This position provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.  This position reports directly to the Director of Finance.

Essential duties and responsibilities

• Match purchase orders to invoices and enter invoices into computer
• Reconcile processed work by verifying entries and comparing system reports to balances
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
• Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
• Pay employees by receiving and verifying expense reports for advances; preparing checks
• Maintain accounting ledgers by verifying and posting account transactions
• Enter new or update vendor names and data.
• Report sales taxes by calculating requirements on paid invoices
• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
• Protect organization’s value by keeping information confidential
• Update job knowledge by participating in educational opportunities

Minimum Qualifications 

Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration. 

• Minimum of three (3) years of school financial accounting related experience with eFinance.
• Associates Degree or equivalent from a two year college or technical school preferred
• 1-3 years accounts payables
• Minimum of three (3) years of school financial accounting related experience with eFinance.
• Knowledge of general accounting principles, regulatory standards and compliance requirements
• General math skills
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision making skills
• Effective verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member

Does this job require any license(s)/certification(s)? 

• No
  

Knowledge, Skills and Abilities (KSA’s)

• Ability to communicate effectively, both orally and in writing to supervisors, peers, and others
• Ability to gather data, compile information, and prepare reports
• Ability to understand and follow specific instructions and procedures
• Required to attend annual Tier II training
• Knowledge of the School Financial Accounting Handbook
• Ability to identify and detect problems and report information to appropriate personnel
• Proficient in basic computer programs (I.E. MS Office applications, Word, Excel, PowerPoint, Email, etc.)
• Analyzing Information , Data Entry Skills, Attention to Detail, Confidentiality, Thoroughness, General Math Skills, Financial Software, Reporting Skills, Verbal Communication, Organization

Physical activities associated with this position 

• Regularly spend long hours sitting and using office equipment and computers
• Regularly move from sitting to standing positions effortlessly
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
• Regularly use hands and fingers to handle, control or feel objects
• Regularly see details of objects that are less than a few feet away
• Regularly speak clearly so listeners can understand
• Regularly understand the speech of another person
• Frequently work in on projects that require deadlines
• Frequently bend to file and maintain files
• Occasionally lift 5-10 pounds

Work Schedule 

• 8 AM to 4 PM Monday through Friday according to the school calendar.

Work Location/Building 

• Blytheville School District  

Salary/Contract/Benefits

• Salary commensurate with experience
• 240 day contract
• Vacation accrual
• Paid holiday leave
• Arkansas Teacher Retirement System membership (FAQS: artrs.gov)
• Life insurance policy

Does this Position require a Motor Vehicle Reports Check? 

• No

Does this position require a background check? 

• As required by Arkansas Department of Education

Department Home Page 

• blythevilleschools.com

Equal Employment Opportunity Policy

The Blytheville School District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Blytheville School District complies with applicable state and local laws governing nondiscrimination in employment.